Reliable, consistent support to keep your finance function running smoothly.

Everything you would expect from an in-house finance function, using the latest technology and tailored to your charity incorporating your schedule of delegation and financial approval hierarchies.

The list below illustrates the main components, but is not exhaustive:

• • Bespoke Chart of Accounts with reporting dimensions tailored to your charity e.g. Fund Type, Cost Centre/Location/Department, Activity, Project Code
  • Fund accounting at transaction level to enable clear, flexible reporting by dimensions
  • Review of grant and contract income to determine the correct income recognition and accounting treatment in accordance with the SORP
  • Sales Ledger (accounts receivable/outgoing invoices) and Purchase Ledger (accounts payable/incoming invoices)
  • Purchase Orders and online multi-level approval workflows
  • Bank account reconciliations
  • Investments and cash deposits
  • Petty cash/staff payment cards and expenses/mileage claims for staff and volunteers
  • Company credit cards
  • Payroll and pensions administration
  • VAT returns including partial exemption VAT recovery
  • Gift Aid Claims
  • Prepayments and accruals
  • Fixed assets and stock/inventory
  • Balance sheet reconciliations
  • Month-end ledger close
  • Periodic payment runs with multi-level approval workflows
  • Online finance procedures handbook tailored to your charity's financial policies
  • Inductions for new staff/volunteers and online training
  • KPI reports on compliance with finance procedures by staff and volunteers

Clear, accurate reports that help you understand performance and make informed decisions.

Management accounts that provide you with clear insight into your charity financial position, delivered on time, every month without fail.

Everything you would expect from an in-house Finance Business Partner:

• Bespoke reports tailored to your charity, by dimension e.g. fund type, cost centre/location/department, project code
• Variance analysis against budget and forecast (if available)
• Detailed commentary and insights driven by the data
• Monthly meetings with budget holders
• Training for staff on how to understand their budgets and management accounts
• KPIs and scorecards
• Detailed monthly breakdown of charity reserves
• Quarterly reporting packs for the Board
• Numbers that you can trust and have full confidence in when making financial decisions

Practical support to help you look ahead with clarity and manage uncertainty.

Structured annual budget setting process designed to align with your charity's strategic planning and governance cycles.

Quarterly forecasts that feed into the monthly management accounts to provide clear insight based on real-time intelligence with practical recommendations to mitigate future financial risk.

• Structured budget setting programme delivered over an 8 week cycle
• Detailed budgets constructed from the 'ground up' by fund type, cost centre/location/department, activity and project code as appropriate
• Ability to build multi-year budgets e.g. 3 years if required
• Support and training for budget holders
• Three way forecasts - income & expenditure statement, balance sheet and cash flow to provide accurate, up-to-date snapshots of the charity's financial health

Experienced input when you need structure, clarity and senior-level insight.

Access to fractional Finance Director expertise when you need it, without having to wait or incur expensive recruitment costs.

Our experienced team have substantial knowledge of the charity sector across a broad range of causes, operating models and income streams and can provide expert advice to support strategic decision making.

Examples of how our FDs can help include:

• Advising on the correct legal structure for your organisation, including setting up subsidiaries/trading companies
• Tax advice, e.g. VAT
• Expert opinion on grants and contracts and the correct accounting treatment in accordance with the SORP
• Finance function restructuring and systems improvement
• Strategic planning and financial turnarounds

Our fractional FDs are available on a retainer basis or for one-off projects.